Academic Regulations

Unless otherwise indicated, these regulations apply to all students at McNeese State University. Graduate students must also follow the Graduate School Regulations , which include some regulations that supersede those below.

Student Responsibility

Each student is personally responsible for completing all degree requirements established by the University and the appropriate college and department. It is the student’s responsibility to be informed of requirements and any changes which may be implemented. A student’s advisor may not assume these responsibilities and may not substitute, waive, or exempt the student from any established requirement or academic standard. Additionally, students are held responsible for rules and regulations governing University requirements such as routine registration, academic standards, student activities, and organizations.

Academic Integrity

McNeese State University seeks to strengthen the value of student academic achievement by fostering a learning environment which is based on honesty, respect, fairness, responsibility, and excellence. Consequently, the University expects all members of its academic community to demonstrate honesty and integrity in all relationships and in all coursework. Academic dishonesty in any form is not tolerated, and serious penalties are reserved for those who cheat, plagiarize, and in any form or fashion compromise the integrity of the teaching-learning process. Procedures for handling alleged cheating incidents are prescribed in the Student Handbook.

General Information

Academic Year

1. The regular academic year of nine months is divided into two semesters of approximately 15 weeks each, the fall semester beginning in August and the spring semester ending in May. A summer session begins soon after the close of the spring semester. In addition to the two semesters and summer session, pre-sessions and accelerated sessions consisting of three, four, and seven weeks are offered.
2. A calendar for the current year may be found at the following link: Academic Calendar .

Change of Address or Name

1. A student must provide a current mailing address at the time of admission. If the address changes while the student is enrolled, the new address must immediately be updated with Student Central or through Banner Self-Service. A student is responsible for all communications sent to the mailing address currently on file in the offices of the University.
   1. McNeese State University recognizes the state of the most recently entered mailing address in its student information system as a student’s state for professional licensure notification purposes.
2. A student wishing to change their name on University records because of marriage, divorce, or court order must complete the online Name Change form or a paper form in Student Central and present official supporting documents for the name change.

Change of Curriculum

This regulation applies to undergraduate students only. Graduate students should refer to the Graduate School Regulations  page for applicable information.

1. Curriculum change information may be obtained from a student’s current academic department, the new academic department to which the student is transferring, or from Student Central. The academic department head(s) involved must approve the change.
2. A curriculum may be changed through the last date for late registration for a regular semester or summer session. Any curriculum changes received after the last date for late registration will be processed for the next semester in which the student enrolls. However, if requested by the student and approved by the registrar, a curriculum change received after the last date for late registration may be processed for the current term, provided the change does not negatively impact the student or the University.

Classification

• Freshmen: Students who have not earned 30 credit hours.
• Sophomores: Students who have earned 30 credit hours, but not more than 59.
• Juniors: Students who have earned 60 credit hours, but not more than 89.
• Seniors: Students who have earned 90 credit hours.
• Preparatory Students: Students who are enrolled in high school and college through a dual enrollment or early admission program.
• Special Undergraduate Students: Students pursuing a post-baccalaureate certificate and those not in a degree program, such as visiting students.
• Special Graduate Students: Students pursuing a graduate certificate or post-master’s certificate and those not in a degree program, such as visiting students.
• Graduate Master Candidates: Students pursuing a master’s degree.
• Graduate Doctoral Candidates: Students pursuing a doctoral degree.

Course Designations

Capstone (CAP)

A capstone course is designed to be offered in the final semester of a student’s baccalaureate program and is a culmination of the program outcomes students should achieve throughout their coursework.

General Education (GNED)

The mission of the General Education Core Curriculum is to provide students with a foundation of knowledge, skills, and methods of inquiry that support advanced study in their chosen degree program and constitute the characteristics of an informed, college-educated citizen. Courses denoted with the GNED designation fulfill general education requirements for one of the six competency areas: English Composition, Mathematics/Analytical Reasoning, Natural Sciences, Humanities, Fine Arts, or Social/Behavioral Sciences. The GNED designation on a course description is followed by the competency area requirement that the course fulfills. For program-specific general education requirements, students should refer to their respective degree program page in the appropriate catalog or contact their academic advisor.

Internships (INT)

Internships are structured, supervised, and short-term programs in which undergraduate or graduate students perform tasks and duties within an organization, which may be external or internal to the University, to gain knowledge and experience related to specific learning objectives. Internship programs should benefit both the student and the organization. The internship is usually performed over the course of one semester or during a summer or winter break. The student may or may not earn monetary compensation from the company and/or academic credit from the University. A student must have approval from their advisor to enroll in an internship course for academic credit. Interns must work a minimum of 40 hours per academic credit hour awarded. Upper limits of hours worked are determined by each academic department granting credit.

Course Numbering System

• 100-199: Freshman level (lower-level)
• 200-299: Sophomore level (lower-level)
• 300-399: Junior level (upper-level)
• 400-499: Senior level (upper-level)
• 500-699: Graduate level (master’s)
• 700-899: Graduate level (doctoral)

Credit Hours

1. Generally, one credit hour is assigned for 750 minutes of class meeting time or 1500 minutes of laboratory meeting time. Variations may occur due to the nature of the course.
2. The value of each course of instruction and the amount of work required for graduation is stated in terms of semester credit hours.

Final Examinations

1. Final examinations are held at the end of each semester or session. Students should review course syllabi and the online class schedule for final examination information.
2. If final examinations for a regular semester do not begin on Monday, a study day is observed one day prior to beginning the examinations. If final exams for a regular semester begin on a Monday, no tests are to be scheduled in lecture-only day sections for the Thursday and Friday before final examinations. Any exceptions must be approved by the dean of the college in which the course is offered.
3. Additional information regarding final examinations can be found in the Exams or Student Learning Assessment Policy.

Student Email Communication

1. McNeese State University, recognizing the increasing need for electronic communication with students, has established email as an official means of communication with students.
2. An official McNeese State University email address is established for all registered students. The University has the right to send official communications to the University email address, which is based upon the MyMcNeese portal username assigned to the student.
3. The University expects every student will receive email at their McNeese State University email address and will read email on a frequent and consistent basis. A student’s failure to receive and read University communications in a timely manner does not absolve that student from knowing and complying with the content of such communications.
4. Students may elect to redirect (auto-forward) email sent to their University email address. Students who redirect email from their official University email address to another address do so at their own risk. If email is lost because of forwarding, it does not absolve the student from the responsibilities associated with communications sent to their official University email address.

Student Identification Card

1. All McNeese students are required to have a McNeese State University student identification card. This card is non-transferable and is the property of McNeese, and University rules and regulations govern its use. Students are required to present the student identification card or identify oneself upon request by University officials. Failure to do so constitutes a violation of the McNeese State University Code of Student Conduct and may result in disciplinary action.
2. The identification card serves as the student’s library card and admission to University facilities and athletic events.
3. New students should report to the McNeese State University Police Department once registered for classes to request an identification card. There is no charge for the initial card; however, there is a charge for replacement cards. Identification cards may be obtained during normal University business hours.

Grades and Grade Point Averages

Grading System

1. A student’s scholastic achievement is indicated by the following grades:
   • A - Excellent: Student’s performance approaches complete mastery of the course requirements.
   • B - Good: Student’s performance is above the level expected from most students but does not approach complete mastery of the course requirements.
   • C - Average: Student’s performance is about the level expected from most students. Grades of S (satisfactory) and P (pass) also signify average performance.
   • D - Below Average: Student’s performance is at or above the minimum level to pass the course but does not allow for progression in some programs or subsequent courses.
   • F - Failure: Student’s performance is below the minimum level to pass the course. The grade of U (unsatisfactory) also signifies performance below the level required to pass the course.
2. A faculty member may award a grade of I for incomplete work for a course taken by a student. It is the responsibility of the student to contact the instructor about the possibility of receiving an I grade. The I automatically converts to a grade of F unless the student completes the necessary work as specified by the instructor within one semester. The faculty member, under extenuating circumstances and by email notification to the Office of the Registrar and Admissions (registrar@mcneese.edu), may allow the student up to one year to complete the work and remove the I. The grade of I is not included in computing the student’s grade point average (GPA) and cannot be used to fulfill prerequisite requirements until it is resolved into a final grade.
   1. Federal financial aid recipients who have received a grade of I and who have a term GPA of 0.0 may be subject to a Federal Return of Title IV Funds calculation. To prevent this, a student must satisfactorily complete the necessary work, and the grade must be changed to a passing grade by the 30th calendar day after the last day of final exams. [Note: Federal financial aid recipients are those who received Federal Pell Grant, Federal Supplemental Educational Opportunity Grant (SEOG), Federal Work Study (FWS), and/or Federal Direct Loan (Subsidized, Unsubsidized, and PLUS).]
      1. When the Office of Financial Aid identifies such students, that office will notify the student, the instructor of the course, and the dean of the college in which the course is taught of the deadline to resolve the I grade.
3. After the final date to register and before a designated date in the University calendar, a grade of WZ is given when a student withdraws from a class, while a grade of W is given when a student resigns from the University. A grade of W is also assigned when a withdrawal is the result of military activation or deployment or administrative action. The grades of WZ and W are not included in computing the student’s GPA.
4. A grade of WN is assigned as a final grade when a student is withdrawn from a class by the instructor for non-attendance in accordance with the Class Attendance regulations. The grade of WN is not included in computing the student’s GPA.
5. A grade of IN is assigned when a graduate student’s thesis is incomplete but is in progress.
6. A grade of AU is assigned when a student audits a course for no credit.
7. A grade of NR (Not Reported) is assigned when an instructor does not report a grade by the grading deadline. This is usually resolved and changed to the appropriate grade soon after the grading deadline.
8. Final grades submitted to the Office of the Registrar and Admissions can only be changed with a grade change request from the instructor. The grade change request must be approved by the instructor’s department head and academic dean. Grade changes should be made no later than the next regular semester after the grade is earned. For more information, see Undergraduate Grade Appeals or Graduate Grade Appeals .

Quality Points and Grade Point Averages

1. On the student’s academic record, courses and grades are grouped by undergraduate and graduate level, and grade point averages (GPAs) are calculated for each distinct level.
2. Quality points are the numerical values assigned to letter grades of A, B, C, D, and F.
   1. For a grade of A, four quality points are assigned for each credit hour for the course.
   2. For a grade of B, three quality points are assigned for each credit hour for the course.
   3. For a grade of C, two quality points are assigned for each credit hour for the course.
   4. For a grade of D, one quality point is assigned for each credit hour for the course.
   5. For a grade of F, zero quality points are assigned for the course.
3. Quality, or GPA, hours are the number of credit hours in which grades of A, B, C, D, and F are earned.
4. A GPA is computed by dividing the number of quality points earned by the number of quality, or GPA, hours.
   1. The term GPA is computed by dividing the number of quality points earned in a given term by the number of quality, or GPA, hours for that term.
   2. The overall, or cumulative, GPA is computed by dividing the total number of quality points earned by the total number of quality, or GPA, hours.
      1. The overall GPA includes quality points and hours from institutional and transfer coursework.
      2. The overall GPA is used to determine academic honors, graduation honors, academic probation, academic suspension, and program admission.
5. A 2.0 GPA means a C average, a 3.0 GPA means a B average, etc.
6. When a course is repeated, the highest grade earned is recognized as the official grade for the course; however, all grades earned for the course (regardless of the number of attempts) are included in the computation of the term and overall GPAs except in cases of academic bankruptcy and grade forgiveness. Prior to Summer 1995, only the last grade earned was included in the computation of the term and overall GPAs.
7. For meeting graduation requirements, an adjusted GPA or degree GPA may be used. The adjusted GPA is calculated using only the highest grade earned in courses that are repeated except in case of academic bankruptcy and grade forgiveness. The degree GPA is calculated using only grades earned in courses applicable to the degree. Neither the adjusted GPA nor the degree GPA is placed on the student’s transcript. For other on-campus purposes, a student may apply to Student Central for the calculation of an adjusted GPA. Colleges may set specific rules regarding admission into and graduation from specified programs in reference to the adjusted GPA.

Grade Forgiveness

This regulation applies to undergraduate students only.

1. Under the Grade Forgiveness Policy, a currently enrolled undergraduate student may improve the GPAs (term, institutional, transfer, and overall) by repeating an undergraduate course in which a grade of D or F was received and requesting that the previous grade earned in the course be excluded from the GPA calculations.
2. Only three grade forgiveness requests may be filed in a student’s undergraduate career. A student may request grade forgiveness for the same course more than once, but each repeated attempt can only forgive one prior attempt.
3. Only the last grade earned, whether higher or lower, will be used in calculating undergraduate GPAs.
4. Withdrawal from a course for which grade forgiveness has been approved will not result in the original grade being excluded.
5. Filing academic bankruptcy does not void any previously approved grade forgiveness requests counted toward the three-course limit.
6. Special topics, internships, independent study, and research-type courses are not eligible for grade forgiveness; academic departments may opt to exempt additional courses from grade forgiveness.
7. If a course is cross-listed, the course must be repeated under the same rubric as it was originally attempted.
8. Courses with the same rubric and number, but substantially different content, are not eligible for grade forgiveness.
9. Courses for which incomplete grades have been awarded are not eligible for grade forgiveness or omission.
10. Grade forgiveness does not result in recalculation of a student’s academic standing (i.e., academic probation or suspension) or academic honors (i.e., honor roll or President’s honor list) for any previous semester or term nor does it result in a refund of tuition and fees.
11. To fairly determine academic honors upon graduation, McNeese considers the entire academic record of each student, including grades excluded from the overall GPA through the grade forgiveness policy and academic bankruptcy.
12. A grade forgiveness request by a student-athlete must also be reviewed and approved by Athletic Compliance on a case-by-case basis.
13. A student may petition grade forgiveness for transfer courses provided:
    1. The transfer course is repeated at the same institution; or
    2. The transfer course is repeated at McNeese and is deemed equivalent to the McNeese course by the Office of the Registrar and Admissions and the academic department offering the course.
14. A student may not petition grade forgiveness for a grade assigned because of academic dishonesty.
15. Students should be aware that, when considering applications for admission, many undergraduate professional curricula and most graduate and professional schools compute the undergraduate GPA on all course attempts.
16. Once a student has earned a degree, the grade forgiveness policy cannot be invoked with respect to any course attempted prior to earning the degree.
17. Grades excluded because of this policy may impact a student’s financial aid satisfactory academic progress (SAP) status, depending on the timing of grade exclusion and the SAP calculation.
18. This policy does not impact the following GPA calculations:
    1. The TOPS GPA calculation, which is determined by Louisiana Office of Student Financial Assistance (LOSFA) policy;
    2. The athletic eligibility GPA calculation for incoming transfer student-athletes, which is determined by NCAA policy; and
    3. The admissions GPA calculation for incoming transfer students.
19. A student may elect to omit a grade for one of the three grade forgiveness opportunities if the course is not required in the student’s degree plan. With this option, the student is not required to retake the course.
    1. Courses required in the degree plan do not include electives or prerequisites of required courses.
    2. Grade omission may be petitioned for transfer courses.
    3. The grade omission option is not available to non-degree, visiting, or high school early admission/dual enrollment students.
20. To petition for grade forgiveness or omission, the student should obtain the Grade Forgiveness Request Form from Student Central or the student’s academic advisor or department head.
    1. The Grade Forgiveness Request Form must be approved by the student’s academic advisor or department head and then submitted to Student Central for registrar review and processing.
    2. Requests for grade forgiveness or omission must be submitted to Student Central by mid-term for the term in which the request will be processed.
    3. Once a request is approved and submitted to Student Central, the grade forgiveness or omission decision is irreversible.
21. Once a final grade has been submitted for the repeated attempt, the excluded grade will be annotated with the symbol letter E, and the comment “Grade Forgiveness” will appear under the course on the transcript.
22. For grade omission, the excluded grade will be annotated with the symbol letter E, and the comment “Grade Forgiveness [Omission]” will appear under the course on the transcript.
23. Once grade forgiveness or grade omission is applied to a course, the earned hours, GPA hours, and quality points for the course will be removed and the GPAs will be recalculated; however, attempted hours will not be adjusted.

Academic and Graduation Honors

This regulation applies to undergraduate students only.

Academic Honors

• Honor Roll: Any full-time student who earns a term GPA of 3.0 or higher is placed on the Honor Roll for that fall or spring semester.
• President’s Honor List: A full-time student who earns a term GPA of 3.5 or higher and is enrolled in at least 15 credit hours that generate quality points is placed on the President’s Honor List for that fall or spring semester. A graduating senior enrolled in less than 15 credit hours may be placed on the President’s Honor List provided the student was on the President’s Honor List the previous semester.

Graduation Honors

A student graduating with a baccalaureate degree and an overall GPA of 3.5 or higher receives one of the following graduation honors:

• Summa Cum Laude for an overall GPA of 3.90-4.00
• Magna Cum Laude for an overall GPA of 3.70-3.89
• Cum Laude for an overall GPA of 3.50-3.69

To fairly determine graduation honors, the University considers the entire undergraduate academic record of each student, including grades excluded from the overall GPA through grade forgiveness/omission and academic amnesty/bankruptcy.

Mid-term and Final Grades

1. Final grades are posted to the student’s official transcript by the Office of the Registrar and Admissions.
2. Mid-term and final grades may be viewed by accessing Banner Self-Service.
3. A student who requires an official report of final grades may request an official transcript from Student Central or via Banner Self-Service.

Removal of I Grades

1. The grade which removes the I grade must be submitted to the Office of the Registrar and Admissions within one semester. The faculty member, under extenuating circumstances and by email notification to the Office of the Registrar and Admissions (registrar@mcneese.edu), may allow the student up to one year to complete the work and remove the I.
2. The student must plan to complete all course requirements by the designated deadline.
3. A course for which a grade of I has been assigned cannot be used to fulfill prerequisite requirements until the I is resolved into a final grade.
4. A grade of I becomes a grade of F or U if it is not converted by the deadline.
5. Students who received an incomplete grade during a previous semester must not re-enroll in the same course. Arrangements for completing work from a previous semester are to be made between the instructor assigning the grade and the student.

Transcript of Academic Record

1. Any person who has attended the University may obtain an academic transcript if they are clear with all departments.
2. Transcripts can be requested via the Transcript Request form which must be signed by the person whose transcript is being requested and accompanied by a valid and current photo ID or electronically through the student’s Banner Self-Service account. More information can be obtained from Student Central or at www.mcneese.edu/registrar/transcripts.
3. Except during school holidays and at the end of the semester, transcripts are usually prepared within two to three days after the request is received. At the end of each semester, approximately five days are required to process a transcript request.
4. McNeese State University utilizes National Student Clearinghouse to deliver official transcripts electronically. Electronic delivery is mandatory for all transcript requests, except those for students with initial attendance prior to the spring of 1985 for whom electronic delivery is not available.

Undergraduate Grade Appeals

This regulation applies to undergraduate students only. Graduate students should refer to the Graduate School Regulations  page for applicable information.

A student who feels the final grade received in an undergraduate course is incorrect should discuss the matter with the instructor, department head, and college dean. The appropriate steps to appeal a final grade are as follows:

1. Instructor: The student confers with the faculty member who assigned the grade and tries to resolve the difference.
2. Department Head: If the problem is not resolved, the student obtains the grade appeal packet from Student Central. The student submits the completed grade appeal packet to the head of the department in which the grade was assigned. This must be done before the 20th class day of the next regular fall or spring semester after the grade was assigned. The department head investigates the appeal and makes a recommendation to the faculty member and the student.
3. Dean: If either party is dissatisfied with the department head’s recommendation, the appeal is forwarded within 10 school days to the dean of the college in which the grade was assigned. The dean investigates and recommends a solution.
4. University Grade Appeals Committee: If the problem is not resolved with the dean’s recommendation, either party may appeal in writing to the University Grade Appeals Committee within seven school days. If the appeal involves either a faculty member or student member of the committee, a substitute faculty member or student member of the committee is selected to serve for that appeal review only.
   1. Within 15 school days of receipt of a written appeal from a student or faculty member, the committee considers the matter to determine if the appeal has sufficient basis to conduct a formal hearing. A vote of yes by two members of the committee is required to grant a formal hearing. In the case where a formal hearing is denied, the student is notified of the finding and given 14 days to submit additional information and request a reconsideration of the case. If a reconsideration is requested, the committee reviews the additional information submitted and votes whether to grant a formal hearing. If the request to reconsider is denied, the appeal is also denied, and the student will be notified.
   2. If a formal hearing is scheduled, both the faculty member and the student are notified of the date, time, and place of the hearing at least four school days prior to the hearing. At the hearing, both the faculty member and the student appear, present their cases, and introduce into evidence tests, papers, grade reports, records of class procedures, and the like, in support of their cases. If the committee feels further evidence is needed, it may call on other witnesses to give additional information. The committee delivers its written recommendation to the provost and vice president for academic affairs and enrollment management, the dean, the department head, the faculty member, and the student involved.
   3. If the committee rules in favor of the student, it recommends the appropriate grade change. The provost and vice president for academic affairs and enrollment management then rules on the recommendation of the committee and informs, in writing, the student, the faculty member, the registrar, and other appropriate University personnel.

Transfer Credit Evaluation

This regulation applies to all students; however, graduate students should refer to the Graduate School Regulations  page for additional information.

The prerogative for accepting a course for credit belongs to the institution to which a student transfers. McNeese’s process of evaluating credits from other schools includes the evaluation of course learning objectives and grading policies, as well as established transfer articulation agreements, such as the Louisiana Board of Regents’ Master Course Articulation Matrix. The steps in evaluating transfer credit are:

1. Determine if the institution where the credit was earned is accredited by an institutional accreditor recognized by the United States Department of Education (USDOE). To determine accreditation for US schools, McNeese utilizes the Database of Accredited Postsecondary Institutions and programs at https://ope.ed.gov/dapip/#/home. For schools outside the United States, publications from the American Association of Collegiate Registrars and Admissions Officers and NAFSA: Association of International Educators and information provided on official credential evaluations are utilized. If institutions are not accredited by an approved institutional accreditor, consideration is given to the transfer credit acceptance recommendations of selected institutions or state educational agencies in the states in which the institutions are located.
2. If the course work was earned at an institution which awards credit in quarter hours, the credits are converted to semester hours. (The number of quarter hours multiplied by 2/3 equals the number of semester hours.)
3. If a school uses a different grading scale or grade designations, the grade will be interpreted according to McNeese policy.
4. The Office of the Registrar and Admissions, in collaboration with academic departments, reviews the course description, level, and prerequisites and then awards credit for acceptable courses. Other materials such as syllabi, exams, and/or faculty credentials may be reviewed to determine if course content and objectives are comparable to the course expectations at McNeese.
5. Applicability of transfer credit to the student’s McNeese degree program is determined by the student’s academic department.
6. Lower-level courses (100-level and 200-level) will not transfer as upper-level courses (300-level and 400-level). A lower-level transfer course may be equated to an upper-level McNeese course on a course articulation guide; however, the lower-level transfer course cannot be used in computing the number of upper-level course credits required at McNeese for degree completion.
7. Credit will not be awarded for courses which do not count toward a degree at McNeese or at the institution where taken.
8. Credits earned while under suspension from McNeese or another college or university is not usually accepted for credit at McNeese; however, credit earned from a community college while under suspension from McNeese or another University of Louisiana System institution may be accepted for a degree at McNeese provided grades of C or higher are earned in each of the courses to be transferred.
9. McNeese computes the grade point average (GPA) on all courses except those with grades of W, WA, WB, WC, WD, WM, WN, WS, WU, WX, WZ, S, SP, U, P, NC, and NG. Incomplete grades are computed in the overall GPA if they were included in the GPA at the institution attended.
10. Grading systems vary at other colleges and universities. Some important calculations which may differ from other institutions include:
    1. Grade designations of + and - are not recognized.
    2. Pass, Satisfactory, and Credit will count as earned hours, but will not be used in the computation of the GPA.
    3. Fail will count as hours pursued, but not as hours earned, and will be used in the computation of the GPA.
    4. Unsatisfactory or No Credit will not count as hours pursued or earned and will not be used in the computation of the overall GPA.
    5. McNeese will compute the GPA for transfer students in the same manner as for McNeese students. All hours pursued and total quality points earned are used to calculate the overall GPA.
    6. If a course is repeated, the highest grade earned is recognized as the official grade for the course; however, all grades earned for the course (regardless of the number of attempts) are included in the computation of the term and overall GPAs.
11. A student who feels the evaluation of transfer credit is incorrect should proceed as follows:
    1. Consult the Office of the Registrar and Admissions to try to resolve the difference.
    2. If the problem is not resolved, the student should file a written appeal with the Office of the Registrar and Admissions.
    3. A course description and other pertinent documentation of the course(s) in question will be forwarded, along with a request for a recommendation, to the head of the department in which the subject is taught.
12. Some transfer articulation agreements exist between McNeese State University and other colleges and universities in Louisiana. These agreements outline the correlation between McNeese courses and courses from other institutions. To aid students transferring within the state, the Louisiana Board of Regents and state institutions developed a master course articulation matrix, which can be viewed at https://regents.la.gov/master-course-articulation/.
13. Completion of the Associate of Arts/Science Louisiana Transfer (AALT/ASLT) degree guarantees the student has met, in full, all lower-level general education requirements at the receiving Louisiana public university. Graduates transferring with the transfer degree will have junior status. Courses or GPA requirements for specific majors, departments, or schools are not automatically satisfied by an AALT/ASLT degree. More information about the associate degree for transfer can be found at www.latransferdegree.org.

Prior Learning Assessment Programs

These regulations apply to undergraduate students, with the only exception being Mentor Teacher Certification.

Students may obtain credit for prior learning through the following assessment programs:

• McNeese State University Advanced Placement Program
• McNeese State University Credit Examination Program
• College Board Advanced Placement Program (AP)
• College Board College Level Examination Program (CLEP)
• DSST Exams
• Educators Rising
• International Baccalaureate Diploma Programme
• Louisiana Peace Officer Standards and Training (POST)
• Mentor Teacher Certification
• Military Training and Experience
• Prior Learning Assessment (PLA) Portfolio Credit

Credit earned via prior learning assessments is indicated as such on the student’s transcript. A grade of P, P-CR, or CRD is awarded, which is included in earned hours, but not in the computation of any GPA or determination of academic standing. The applicability of prior learning assessment credit to a degree is determined by the student’s academic department.

Credit earned through any prior learning assessment program does not count toward the TOPS award continuation requirements of 24 earned credit hours per academic year.

A maximum of 45 credit hours of non-traditional credit, including, but not limited to, extension credit, correspondence credit, and credit from prior learning assessments, may be used toward a baccalaureate degree; a maximum of 24 credit hours of non-traditional credit may be counted toward an associate degree.

To ensure credit for a correspondence course will be counted toward a degree, a student must obtain approval in writing from their advisor and department head before registering for the course. A student must take the final examination of a correspondence course under the supervision of the Office of Testing Services. After a correspondence course is completed, the student should request the registrar of the college from which the course was taken to send an official transcript of credits to the Office of the Registrar and Admissions at McNeese.

McNeese State University Advanced Placement Program

1. Undergraduate students with special competence in some subject areas may participate in the University’s advanced placement program in the following ways:
   1. English:
      1. Students who have an ACT English score of 26-36 and ACT Composite score of 27 or lower on the same test date may elect to take ENGL 102 as their first English. Students who have a SAT Evidence-Based Reading and Writing score of 620-800 and SAT Total score of 1300 or lower on the same test date may elect to take ENGL 102 as their first English. After completion of ENGL 102 with a grade of C or better on the first attempt, students will receive credit for ENGL 101.
      2. Students who have an ACT English score of at least 28-31 and ACT Composite score of at least 28 on the same test date will receive credit for ENGL 101. Students who have a SAT Evidence-Based Reading and Writing score of 640-670 and SAT Total score of least 1310 on the same test date will receive credit for ENGL 101.
      3. Students who have an ACT English score of at least 32 and ACT Composite score of at least 28 on the same test date will receive credit for ENGL 101 and ENGL 102. Students who have a SAT Evidence-Based Reading and Writing score of at least 700 and SAT Total score of at least 1310 on the same test date will receive credit for ENGL 101 and ENGL 102.
   2. Foreign Languages: A student with exceptional high school preparation in French, Latin, or Spanish may be enrolled at the advanced level. If the student earns a grade of C or better in the advanced course, credit may be awarded in the appropriate lower-level course(s). Interested students should contact the Department of English and Foreign Languages for more information.
   3. Mathematics:
      1. A student who earns an ALEKS Placement, Preparation, and Learning (PPL) score of 61 or higher will receive credit for MATH 113.
      2. A student who earns an ALEKS Placement, Preparation, and Learning (PPL) score of 76 or higher will receive credit for MATH 177.
   4. Music: Students who successfully complete special departmental advanced placement examinations in piano may be granted credit for PIAN 115, PIAN 116, PIAN 215, and PIAN 216.
   5. Nursing: Graduates from a Louisiana or an out-of-state associate degree in nursing or practical (vocational) nursing program who are currently licensed in good standing to practice in Louisiana may be eligible for advanced standing in the BSN program.
      1. The LPN seeking a BSN degree must meet eligibility requirements for the clinical nursing sequence. If the student is accepted into the clinical nursing sequence, eight credit hours will be awarded for NURS 310 and NURS 327.
      2. Students with an ASN degree from a nationally accredited program who are seeking a BSN degree will be awarded 39 credit hours of NURN 499. Credit will be awarded for NURN 400 upon successful completion of an approved certification exam for registered nurses.
   6. Radiologic Sciences: Students with an associate degree or diploma from a radiologic technology program accredited by the Joint Review Committee on Education in Radiologic Technology (JRCERT) as well as a certificate in radiography from the American Registry of Radiologic Technologists (ARRT) who are seeking a BS degree will be awarded 54 credit hours of RADS 499.
2. For advanced placement in English and mathematics as outlined above, students should have official ACT or SAT scores sent directly from the testing agency to McNeese (ACT College Code 1594/SAT College Code 6403). ACT score reports may be requested online by clicking the following link: ACT score report request. SAT score reports may be requested online by clicking the following link: SAT score report request. Student inquiries regarding ALEKS Placement, Preparation, and Learning (PPL) should be made to the Department of Mathematical Sciences.
   1. Official ACT Superscores sent directly to McNeese from ACT may be considered for individual, holistic review of a student seeking admission, scholarship, and course placement consideration where permissible under Louisiana law, Louisiana Board of Regents policy, and University of Louisiana System policy.
   2. Policies regarding the use of ACT Superscores among non-McNeese entities (e.g., TOPS, PRAXIS, teacher certification agencies, and other authorities) are beyond the control of McNeese State University. Questions about the use of Superscores by these organizations should be directed to the appropriate source.
3. To grant advanced placement based on satisfactory performance at a higher level, the course taken must be the first attempt of an academic course in the discipline granting college credit.
4. To award credit as outlined above, a student’s academic advisor or department head, or when appropriate the testing officer, must submit the necessary documentation to the director of advanced placement for final approval. Credit will be awarded once students have provided official test scores and enrollment is verified at the beginning of the semester.
5. Inquiries about the McNeese State University advanced placement program should be made to the director of advanced placement in the Office of Advising. Student inquiries regarding ALEKS Placement, Preparation, and Learning (PPL) should be made to the Department of Mathematical Sciences.

McNeese State University Credit Examinations

Students with special training or experience may have acquired knowledge traditionally gained from certain college courses. Departments may offer such students credit examinations and award college credit for the courses provided the equivalent of a C or better is scored on the examinations.

1. Request forms for credit examinations are issued only if a student demonstrates fundamental knowledge of the subject.
2. Permission to take a credit examination is granted only to students who are currently enrolled at McNeese.
3. If a student has ever registered in a course or failed a prior credit examination in the course, a credit examination in the course cannot be taken.
4. No student may take a credit examination in a course which is a stated or implied prerequisite for an advanced course in the same discipline for which credit has already been earned.
5. A student or a department can obtain a credit examination request form from the director of advanced placement in the Office of Advising. Once eligibility for testing is determined based on the four criteria listed above, the form will be signed by the director of advanced placement.
6. The student must obtain the signature of their department head and the signature of the department head in which the course is taught prior to the examination. A fee of $10 per credit hour is charged for each credit examination. This fee is payable at the Cashier’s window in Smith Hall after the student has obtained all the necessary signatures. The paid Cashier’s receipt must be submitted to the director of advanced placement.
7. After the testing, the department administering the exam completes the necessary information to request the credit and returns the form to the director of advanced placement.

College Board Advanced Placement Program (AP)

Students who have participated in the College Board Advanced Placement (AP) Program may receive credit for AP examinations as specified in the chart below. AP examination scores should be sent directly to the Office of Testing Services (college code 6403) from the College Board. Additional information may be obtained from the Office of Testing Services.

College Board College Level Examination Program (CLEP)

Through the College Level Examination Program, a national standardized testing program, students can earn college credit by examination. Credit will be awarded by the Office of the Registrar and Admissions for satisfactory scores as specified in the chart below. Additional information may be obtained from the Office of Testing Services.

To ensure credit earned through CLEP will be applied toward their degree, a student should obtain academic department head approval before registering for the examination.

McNeese State University is an official CLEP Test Center (college code 6403) and offers the examinations at regularly scheduled intervals. Additional information and CLEP registration materials may be obtained from the Office of Testing Services or at www.mcneese.edu/testing/clep.

DANTES Subject Standardized Test (DSST)

Through the DSST program, students who have earned passing scores on a DSST may earn college credit. Credit will be awarded by the Office of the Registrar and Admissions for satisfactory scores as specified in the chart below. Official score reports should be sent directly to McNeese (institution code 7811).

Educators Rising

1. Students who have been awarded the Classroom Culture micro-credential through Educators Rising should present their official passing score report to the dean of the Burton College of Education to schedule the credit exam. Once the exam is scheduled, the student will then pay the credit exam fee of $30 ($10 per credit hour) at the Cashier’s Office in Smith Hall. Once the student successfully completes the exam, the dean will submit a request for credit to the director of advanced placement. The student will then receive credit for EDUC 203.
2. Students who have been awarded the Anti-bias Instruction micro-credential through Educators Rising should present their official passing score report to the dean of the Burton College of Education to schedule the credit exam. Once the exam is scheduled, the student will then pay the credit exam fee of $30 ($10 per credit hour) at the Cashier’s Office in Smith Hall. Once the student successfully completes the exam, the dean will submit a request for credit to the director of advanced placement. The student will then receive credit for EDUC 204.

International Baccalaureate (IB) Diploma Programme

Students who have participated in the International Baccalaureate (IB) Diploma Programme may receive credit for Higher Level (HL) examinations with a minimum score of 4 as specified in the chart below. Students who have participated in this program and who plan to enroll at McNeese should have their IB examination results sent to the Office of the Registrar and Admissions.

Louisiana Peace Officer Standards and Training (POST)

Students pursuing criminal justice as a major are eligible to earn 12 hours of credit through Louisiana Peace Officer Standards and Training (POST) certification and a credit exam. Students with this certification must produce the original certificate to the department head of Social Sciences and the criminal justice program coordinator to schedule the credit exam. Once the exam is scheduled, the student will then pay the credit exam fee of $120 ($10 per credit hour) at the Cashier’s Office in Smith Hall. Once the student successfully completes the exam, the department head of Social Sciences will submit a request for credit to the director of advanced placement. The student will then receive credit for CJUS 492: Police Academy Certification.

Mentor Teacher Certification

1. Graduate students who have the Mentor Teacher Certification (ancillary or add-on) endorsement-earned by successfully completing a BESE-approved Mentor Teacher training program and passing the Louisiana Mentor Teacher assessment series-included on a valid Louisiana teaching certificate at the time of admission into the Curriculum and Instruction, MEd program should present a) a copy of their valid teaching certificate that includes the Mentor Teacher Certification endorsement and b) official passing scores for the Louisiana Mentor Teacher assessment series (including all assessments passed) to the dean of the Burton College of Education.
2. The dean of the Burton College of Education will submit a request to the director of advanced placement for credit to be awarded as follows:
   1. Students will receive credit for EDUC 504 with passage of the following assessments:
      1. Mentoring for Content Instruction
      2. Mentoring for Classroom Management
   2. Students will receive credit for EDUC 505, 506, 507, or 508 with passage of the following assessments:
      1. Reading Complex Grade-Level Text Analysis
      2. Expressing Understanding of Text through Writing
3. As Mentor Teacher Certification is the only prior learning program through which the University awards graduate credit, the Graduate School authorizes the director of advanced placement to act solely as the certifying official on its behalf. Any questions regarding Mentor Teacher Certification should be directed to the dean of the Burton College of Education.

Military Training and Service

ACT 191 of the 2011 Louisiana Legislature Regular Session requires public institutions of higher education to award educational credits to veterans for courses which are part of the student’s military training or service, and which meet certain academic standards. Furthermore, ACT 716 of the 2014 Louisiana Legislature Regular Session defines a veteran as “a former or current member of the United States Armed Forces or organized militia of the several states and territories, including but not limited to a member of the Army, Navy, Air Force, Marine Corps, Coast Guard, National Guard, Air National Guard, Reserves, State Guard, or a commissioned officer of the Public Health Service, Environmental Science Services Administration, or National Oceanic and Atmospheric Administration, or its predecessor, the United States Coast and Geodetic Survey.”

Credit may be awarded for experience in military occupations and completion of military training as recommended by the American Council on Education in the Guide to the Evaluation of Educational Experience in the Armed Services. Additionally, a student who has completed four or more months of honorable, federal, continuous active duty may be granted up to two credit hours in personal fitness and conditioning and two credit hours in first aid. To receive credit, a student must present an official document verifying veteran status as defined above, as well as an official transcript of military training and service, such as a Joint Services Transcript. Credit is only awarded in areas currently offered within the University and does not duplicate credit already earned by the student. Any credit awarded is placed on a student’s transcript during the first semester of attendance at McNeese. Questions regarding this policy may be directed to the assistant registrar serving as the Veterans Affairs certifying official.

Prior Learning Assessment (PLA) Portfolio Credit

Adult learners may possess knowledge and/or skills of college-level learning through work, training, volunteering, or personal experiences. The Prior Learning Assessment (PLA) portfolio process allows eligible students to petition for credits to satisfy undergraduate degree requirements which cannot be earned by other methods of prior learning assessment, such as advanced placement or credit examinations.

1. McNeese State University follows the Council for Adult and Experiential Learning (CAEL) policies regarding the assessment of a PLA portfolio:
   1. College credit will be awarded only for college-level learning.
   2. Credit is awarded for learning having a balance between theory and practical application.
   3. Competence levels and credit awards are made by subject matter experts.
   4. Credit should be appropriate to academic course content.
   5. Credit awards and transcript entries are monitored to avoid duplication of credit.
   6. Policies and procedures are fully disclosed and available from the department offering the course for which PLA portfolio credit is sought.
   7. Fees charged are based on services, not on the amount of credit petitioned or awarded.
   8. Personnel involved in the assessment of PLA portfolios receive adequate training.
   9. Assessment programs are regularly monitored, reviewed, evaluated, and revised.
2. PLA portfolio development is a time intensive project, and the course, PLA 300 - Prior Learning Portfolio Development, guides students through the process. PLA 300 prepares students to build and submit portfolios to petition for the awarding of college-level credit for experiential learning.
   1. To begin the process, a student must request approval to pursue credit through the PLA portfolio process by submitting to  the department offering the course for which PLA portfolio credit is sought 1) the Request to Pursue Prior Learning Assessment (PLA) Portfolio Credit form, 2) a current resumé, and 3) a syllabus for the course for which the student intends to submit a portfolio. Within two weeks of receiving the items from the student, the department head and dean will decide on the student’s request and communicate the decision to the student. If the student’s request to pursue credit through the PLA portfolio process is approved, and if they have not earned credit for PLA 300, they must complete PLA 300 before submitting a portfolio for review. Successful completion of PLA 300 does not ensure the student’s submitted portfolio will meet current guidelines nor does it guarantee the awarding of credit for the submitted portfolio.
   2. Once PLA 300 has been successfully completed and the student has paid the $150 portfolio evaluation submission fee, the student can then submit the portfolio for evaluation to the department. The portfolio must follow the University’s PLA portfolio guidelines in place at the time of submission. To ensure that the portfolio will be evaluated prior to the end of the term in which it is submitted, the portfolio must be submitted to the department no later than mid-term of the regular term as specified on the University calendar. The student must pay a non-refundable portfolio evaluation submission fee of $150 for each portfolio submitted.
   3. The department head will submit the portfolio to an appropriate faculty assessor who will evaluate the portfolio for consideration of college-level credit by using the University-approved rubric.
   4. Within four weeks of receiving the portfolio, the faculty assessor, with approval of the department head and dean, will evaluate the portfolio and make one of three decisions: award credit, deny credit, or request minor revisions. The faculty assessor will then communicate the results and return the portfolio to the student. If the portfolio is returned to the student for minor revisions, the student must return the modified portfolio by the specified deadline, or the resulting decision will be to deny credit.
   5. If credit is awarded, the  department will submit the necessary documentation to the director of advanced placement for processing.
3. Students who elect the PLA portfolio method must adhere to the following criteria when petitioning for credit:
   1. ​Petitioned credit does not duplicate previously awarded credit.
   2. Petitioned credit cannot be met by other existing prior learning assessment opportunities.
   3. Petitioned credit must meet unfilled requirements within the degree plan.
   4. Petitioned credit must match a current McNeese course, meaning students can only petition for credit based on course descriptions and syllabi from McNeese State University.
   5. Petitioned credit is based on college-level learning.
   6. Petitioned credit may not be for a course that was previously denied credit through the PLA portfolio.

Enrollment Information

Registration and Adding/Dropping Courses

1. Students are encouraged to plan coursework in consultation with academic advisors; however, each student must assume the responsibility of registering each semester according to the appropriate curriculum requirements.
2. Students should only enroll in courses for which they are willing to dedicate the time and resources required for successful completion.
3. No student may attend class until the instructor has verified registration on the Banner Self-Service class roster.
4. A student is officially registered only after tuition and fees have been paid to the University.
5. Students may drop and add courses during all registration periods. When a course is ‘dropped’, it no longer appears on the student’s record and is not included in the tuition and fees.
6. Students who register for classes and decide not to enroll must drop their classes. Students should not assume that the University will drop classes for non-attendance or non-payment. Failure to drop classes may result in failing grades.
7. The format of courses as published in the class schedule may change due to University adherence to public health and safety guidance at the local, regional, state, or federal level. Under such circumstances, instruction may be delivered in-person, remotely, online, or through a combination of distributed learning methods and platforms.

Auditing Classes

1. Students who do not desire college credit must register to audit.
2. Classes for audit count in total hours to determine fees owed but do not count toward full-time status.
3. Changes from audit to credit or from credit to audit must be completed at Student Central.
4. Changes from audit to credit or from credit to audit are not permitted after late registration ends.
5. Students wishing to change from audit to credit must meet admission and course requirements.
6. Admission to the University and proof of high school graduation, or the equivalent, is required to audit an undergraduate class. Admission to the University and a college transcript indicating receipt of a baccalaureate degree is required to audit a graduate class.

Class Attendance Regulations

Class attendance is regarded as an obligation as well as a privilege, and students are expected to attend regularly and punctually all classes in which they are enrolled. Students must actively participate in activities related to the course of study, which includes:

• Attending labs, class meetings, class lectures, etc.;
• Submitting assignments;
• Taking exams;
• Completing interactive tutorials, webinars, study group, group projects, etc.; and/or
• Interacting with instructors for academic matters.

Failure to do so may jeopardize a student’s scholastic standing and may lead to suspension from the University.

1. Each instructor is encouraged to keep an attendance record for each class. Instructors are required to state in each course syllabus their expectations regarding class attendance and make-up policies. The course syllabus must be distributed during the first week of the semester or part of term for courses shorter than the full semester.
2. A student must submit excuses for class absences within the time frame specified in the syllabus. If the absence is due to required participation in a University-sanctioned event (band trips, special field trips, music performance, athletic team trips, etc.), the student must present an official University excuse signed by the provost and vice president for academic affairs and enrollment management or their designee.
3. Students who are absent due to medical issues should present valid documentation signed by a health care provider to the instructor as soon after the absence as possible. Medical documentation is subject to verification by the instructor. Proof of medical issues which cause a student to be absent for an extended period must be presented to the instructor as soon as possible after the student receives this diagnosis from a medical professional. The instructor may allow the student to complete exams or assignments in an alternative course format (use of Moodle, use of note takers, independent study, etc.), if appropriate. It is the student’s responsibility to contact the instructor and discuss if options are available to complete the course requirements. Note: An incomplete grade for the course must be in accordance with University policy.
4. When the excuse is presented to the instructor in the specified time frame, the instructor will provide the student with an opportunity to complete any outstanding work due to the absence. It is the student’s responsibility to contact the instructor to plan for makeup work or exams. After the student has provided the instructor with an official University excuse, make up assignments or exams should be completed as soon as possible after the absence or when appropriate, prior to the absence.
5. Instructors will not require a student to make up all exams at once.
6. Recipients of federal financial aid should contact Student Central and consult the Financial Aid  section of this catalog to understand the implications of withdrawals for non-attendance on funding and the repayment of funding received. Students must also understand that failure to attend class may have a negative impact on TOPS eligibility, private insurance coverage, tax status, or other financial assistance.

Privilege to Graduating Seniors

This regulation applies to undergraduate students only.

1. Graduating seniors who have a minimum overall GPA of 3.2 on all undergraduate work attempted and lack no more than 30 credit hours to complete baccalaureate degree requirements may be allowed to register for graduate credit.
2. Students pursuing this privilege must obtain approval from their academic department head, their academic dean, and the director of the Graduate School. An approved form verifying that no more than 30 credit hours are lacking to complete baccalaureate degree requirements and confirming a minimum overall undergraduate GPA of 3.2 must be submitted to Student Central.
3. Students may earn no more than 12 graduate credit hours while completing baccalaureate requirements.
4. Courses taken for graduate credit cannot be used to satisfy undergraduate requirements, unless enrolled in a dual degree (baccalaureate + master’s) program.
5. Students retain their undergraduate status until they receive the baccalaureate degree.
6. While in the concurrent undergraduate/graduate status, students must maintain a minimum overall graduate GPA of 3.0.
7. This arrangement is to be considered a special privilege to outstanding undergraduate students and does not imply admission to the William J. Doré, Sr. School of Graduate Studies, unless enrolled in a dual degree (baccalaureate + master’s) program.

Undergraduate Course Load

This regulation applies to undergraduate students only. Graduate students should refer to the Graduate School Regulations  page for applicable information.

1. Full-time course load: Undergraduate students registered for at least 12 credit hours during a regular semester or a summer session are considered full-time.
   1. Students enrolled in any of the following courses are considered full-time to prevent student loans from entering repayment status, for insurance purposes, and for Citizenship and Immigration Services (SEVIS) reporting:
      1. ARED 445, 470, 472, 474, 475;
      2. CSCI 350, 399, 450, 599;
      3. EDUC 460E, 460M, 460S, 461E, 461M, 461S, 462E, 462M, 462S, 463E, 463M, 463S, 468E, 468P, 468S, 470E, 470P, 470S, 472E, 472P, 472S, 474E, 474P, 474S, 475E, 475P, 475S, 476E, 476P, 476S, 477E, 477S, 478E, 478P, 478S, 479E, 479S, 483P, 483S, 485E, 485P, 485S, 666E, 666S, 667E, 667S, 676E, 676S, 677E, 677S, 680E, 680S, 682E, 682S, 683, 685, 696E, 696S, 697E, 697S;
      4. ENGR 350, 450, 550;
      5. HHP 468, 470, 472, 474, 475; or
      6. MUED 442, 470, 472, 474, 475.
   2. Undergraduate students on an F-1 visa registered for at least six credit hours during a summer session are considered full-time for Citizenship and Immigration Services (SEVIS) reporting.
2. Part-time course load: Undergraduate students registered for less than 12 credit hours during a regular semester or a summer session are considered part-time.
3. Full-time and part-time students as defined above are University definitions and not necessarily those of other agencies or organizations.
   1. A student is permitted to represent the University in competitive activity with other institutions only if enrolled as a full-time regular student or as required by the regulations applicable to the competition.
   2. Students who are receiving financial assistance through Veterans Affairs or other agencies should determine the number of credit hours necessary to be considered full-time.
4. For undergraduates, the normal course load is 15 to 19 credit hours for a regular semester and nine for a summer session. The maximum course load is 22 credit hours (18 hours for freshmen advised in the Office of Advising, unless more are required by the degree program) in a regular semester or 12 credit hours in a summer session.
5. To schedule more than the maximum load, an undergraduate student must have a GPA of 3.25 the previous semester or a 3.25 overall GPA. A student wishing to schedule more than the maximum load should contact their academic department for the appropriate form and approvals.
6. The maximum course load for which a student may enroll during an interim period, or pre-session, is three credit hours.

Withdrawal from Courses and Resignation from the University

1. Course withdrawal is defined as the withdrawal from one or more courses with one or more courses remaining for the semester or summer session. A resignation is defined as withdrawal from all courses for the semester or summer session.
2. The deadline for withdrawing from a course or resigning from the University is specified in the University’s academic calendar . After this date, a student may not withdraw from a course or resign from the University.
3. After the last day of late registration and through the published deadline, a student can withdraw from one or more courses through Banner Self-Service. Once the request is submitted, the student is withdrawn from the course through an administrative process, resulting in the assignment of a withdrawal grade. However, if the request is submitted by a student-athlete or an international student on an F-1 or J-1 visa, the request is first routed electronically to the appropriate office for approval.
   1. For course withdrawals, the grade of WZ is assigned.
   2. For resignations, a grade of W is assigned; however, if the student previously withdrew from any courses, the assigned grade of WZ is not replaced with a grade of W.
4. Students with active registration holds are not able to withdraw from a course or resign from the University until the hold has been removed by the appropriate office.
5. High school early admission/dual enrollment students are not eligible to withdraw through the electronic Banner Self-Service process and should contact their high school counselor or the director of community services and outreach for more information.
6. Recipients of federal financial aid who officially withdraw from a course or resign from the University, or who unofficially withdraw/resign by discontinuing class attendance, may be subject to repayment of all or a portion of funds received.
7. The University assesses a per course withdrawal fee of $50 to all students, which is automatically charged to the student’s account when the WZ grade is assigned. The amount of the per course withdrawal fee is subject to change without prior notice. The following drops and withdrawals are not assessed the course withdrawal fee:
   1. Withdrawals resulting from resignation from the University (W grades);
   2. Withdrawals resulting from military activation (W grades);
   3. Withdrawals resulting from administrative action (W grades); and
   4. Withdrawals from linked lab sections where no credit or grade is assigned (e.g., BIOL 225-LA - 0 credits).
8. Grades of F, I, or WN may be recorded for students who leave the University without officially resigning by the designated deadline. A course withdrawal fee of $50 is assessed for every WN grade assigned. This per course fee is automatically charged to the student’s account when the WN grade is assigned.
9. Retroactive withdrawal for undergraduate students after a semester ends may be permitted only by approval of a student appeal. Information and appeal forms for undergraduates may be obtained from Student Central. A non-refundable fee must be paid prior to filing the appeal.

Withdrawal from Courses for Non-Attendance

1. If a student receives unexcused absences more than ten percent of total classes, an instructor may assign a WN (withdrawal for non-attendance) as a final grade. Additionally, if a student’s excused and unexcused absences exceed 40% of total classes, an instructor may assign a WN as a final grade.
2. Because individual instructors may or may not choose to implement this policy, a student who stops attending classes or participating in online class activities should not assume that a WN will automatically be assigned.
3. Instructors using the withdrawal for non-attendance policy must clearly state so in the course syllabus and must either supply students with a copy of the policy or provide the web link through which students can access the policy online. The course syllabus must be distributed during the first week of the semester.
4. Students are responsible for understanding attendance expectations as noted in the syllabus for each class in which they are enrolled; they are responsible for monitoring their own status regarding absences and should communicate with their instructors as to whether specific absences are excused or unexcused. Students who do not comply with the withdrawal for non-attendance policy in a class in which the instructor has opted to implement it may receive a grade of WN despite any other grades earned in that class.
5. A course withdrawal fee of $50 is assessed for every WN grade assigned. This per course fee is automatically charged to the student’s account when the WN grade is assigned.
6. Recipients of federal financial aid should contact Student Central and consult the Financial Aid  section of this catalog to understand the implications of withdrawals for non-attendance on funding and the repayment of funding received. Students should also understand that failure to attend class may have a negative impact on TOPS eligibility, private insurance coverage, tax status, or other financial assistance.

Academic Probation and Suspension

There are three categories of academic status:1) academic good standing and eligible to be enrolled; 2) academic probation and eligible to be enrolled; and 3) academic suspension and not eligible to be enrolled. Academic standing notations appear on the academic transcript. Although students will usually receive official email notification of academic status, such notice is not a prerequisite to students being placed in one of the above categories. Students have the responsibility to ascertain their academic status prior to the beginning of the next enrollment period. Colleges within the University may set higher academic status rules.

Academic Probation

This regulation applies to undergraduate students only. Graduate students should refer to the Graduate School Regulations  page for applicable information.

1. A student is placed on academic probation when the overall GPA is below 2.0.
2. Once on academic probation, the student remains on probation if each term GPA is at least 2.0.
3. Once the overall GPA is 2.0 or higher, the student is placed in academic good standing.
4. Transfer students may be admitted on academic probation, pending receipt of credentials to determine academic status.

Academic Suspension

This regulation applies to undergraduate students only. Graduate students should refer to the Graduate School Regulations  page for applicable information.

1. A student on academic probation is suspended when the term GPA falls below 2.0. First-time freshmen admitted in good standing are not to be suspended prior to the completion of two semesters of enrollment.
2. The first academic suspension is for one regular semester. A student suspended for the first time at the end of the spring semester may attend the summer session without appeal.
   1. If the overall GPA is raised to 2.0 or higher because of academic work completed during the summer session, the student is placed in academic good standing, and the suspension is lifted. The student may then attend the fall semester without appeal.
   2. If the overall GPA is not raised to 2.0 or higher because of academic work completed during the summer session, the suspension for the fall semester is in effect. In this case, only one suspension is counted.
3. A second or subsequent academic suspension is for one calendar year. A student suspended for a second or subsequent time at the end of the spring semester may also attend the summer session without appeal.
4. A student suspended at the end of any term or semester may appeal to their college appeals committee to be readmitted. The appeal process is online and can be accessed through Banner Self-Service. The committee may grant or deny a student’s appeal, and the committee’s decision is final.
5. A suspended student may not enroll in another university within the University of Louisiana System while the suspension is in effect but may enroll in a community college. To ensure minimal or no loss of credits upon return to the University, it is recommended that the student consult with their academic advisor regarding the choice of courses to be taken at the community college. Credits earned under these conditions may be accepted for a degree at McNeese provided grades of C or higher are earned in each of the courses to be transferred.
6. Registration will be canceled for a student who registers during regular registration (prior to the end of a semester or summer session) and is then suspended.
7. A transfer student under academic suspension for a specified period will not be admitted until that period has ended. A transfer student suspended for an indefinite period may be considered for admission only after such intervals of time would have elapsed had the suspension been incurred at McNeese. Transfer students under academic suspension who have at least a 2.0 overall GPA may appeal to enroll at McNeese.
8. Any student, including suspended students, who did not enroll at McNeese during the preceding semester must apply for admission and follow the re-admission requirements set forth for former students. Admission to the University does not constitute acceptance of an academic suspension appeal.

Other Suspensions

A student may be suspended or expelled from the University for reasons other than poor academic performance. In these cases, if a student is permanently dismissed from the University, the notation “ineligible to enroll” will appear on the student’s academic transcript. If a student is dismissed for a specific period, the notation “eligible to return (semester) (year)” will appear on the student’s academic transcript.

Degree and Graduation Requirements

Academic Terms and Degree Designations

The Louisiana Board of Regents requires the use of the following academic terms and degree designations:

1. A degree or certificate is an award conferred on a student upon completion of a unified program of study including a grouping of University-approved courses and requirements.
2. A degree title is the complete label of a degree program, consisting of a degree designation (e.g., Bachelor of Science) and the degree subject area (e.g., Chemistry).
3. A degree subject area is the primary discipline which constitutes the focus of a program of study. The degree subject area is the same as the major (e.g., Chemistry, History, Sociology).
4. A curriculum is a listing of requirements for a degree or certificate: required and elective courses, required program activities, and assessments.
5. A major is that part of a degree program which consists of a specified group of courses in a particular discipline(s) or field(s), usually consisting of 25% or more of total credit hours required in an undergraduate curriculum.
6. A minor is that part of a degree program which consists of a specified group of courses in a particular discipline or field, usually consisting of 15% or more of total credit hours required in an undergraduate curriculum.
7. A concentration is an alternative track of courses within a major, accounting for at least 30% of the major requirements. Example: a concentration in molecular biology within a biology major.

The following regulations apply to undergraduate students only. Graduate students should refer to the Graduate School Regulations  page for applicable information.

Definitions of Undergraduate Degrees and Certificates

The Louisiana Board of Regents defines the following undergraduate degrees and certificates:

1. An associate degree (e.g., Associate of Arts, Associate of General Studies) is an academic degree program with a significant general education core, designed primarily to serve as preparatory education for transfer to a related baccalaureate program. All coursework required for the degree must meet SACSCOC requirements. The standard number of total credit hours required for the associate degree is 60, while the standard number of credit hours required for the general education core is 27.
2. A baccalaureate, or bachelor’s, degree (e.g., Bachelor of Arts, Bachelor of Science, Bachelor of General Studies) is an academic degree program with a significant general education core. The baccalaureate degree usually emphasizes breadth and depth of study in a recognized academic discipline, may serve as a career entry degree, and should prepare a student for further graduate study. All coursework required for the degree must meet SACSCOC requirements. The standard number of total credit hours required for the baccalaureate degree is 120, while the standard number of credit hours required for the general education core is 39.
3. An undergraduate certificate (UC) is an undergraduate academic offering of at least 18 credit hours, at least half of which must be upper-level. Prerequisites may be stated or implied.
4. A post-baccalaureate certificate (PBC) is an undergraduate academic offering which is earned after a student has already completed a recognized baccalaureate degree. The post-baccalaureate certificate is commonly used as a path for alternate teacher certification and does not require admission to graduate school.

General Graduation Requirements

Candidates for a degree or certificate must fulfill the following general graduation requirements:

1. Complete curriculum requirements listed in one issue of the Academic Catalog.
   1. The catalog in effect when the student first registered in that curriculum, at McNeese or at another regionally accredited institution, is followed. However, the student may choose to follow updated curriculum requirements which become effective while enrolled in that curriculum. In the case of a transfer student, supporting documents showing original entry into the program must be furnished.
   2. Students who interrupt their college work for at least one regular fall or spring semester will be required to complete degree requirements in effect at the time of re-entry.
   3. If a student changes to another curriculum and then changes back to the former curriculum, the catalog in effect at the time of returning to the former curriculum is followed.
   4. Students are expected to complete undergraduate degree requirements within ten years. After that time, students become subject to current catalog requirements.
   5. Changes may be made without prior notice, and students may be required to comply with curriculum changes when they become effective.
   6. Updates to a program’s concentration will not change the catalog year of the student’s curriculum requirements, provided the concentration was in place for that catalog year.
   7. A student who adds a concentration which was not in place for their catalog year’s curriculum requirements will be required to complete the curriculum requirements from the catalog year establishing the concentration.
   8. In cases where extenuating circumstances exist, exceptions to this policy may be made with approval of the academic department head, dean, and provost and vice president for academic affairs and enrollment management.
2. Have a minimum GPA of 2.0 in all courses credited toward the degree, as well as a GPA of 2.0 in work completed at McNeese which is credited toward the degree.
3. Have a minimum GPA of 2.0 in the courses that apply to the major.
4. Meet specific departmental requirements.
5. Complete statewide general education requirements as mandated by the Louisiana Board of Regents.
6. Clear all University accounts.
7. File an application for degree at the time of registration for the semester or summer session in which the candidate will complete degree requirements.
8. Ensure that any transfer credit used toward completion of degree requirements will be received by the deadline for degree candidate grades as published in the academic calendar.
9. Be present for commencement exercises unless notification is given to the University. Any candidate wishing to graduate in absentia must submit notice online at www.mcneese.edu/commencement.

Associate Degree Requirements

Candidates for an associate degree must fulfill the general graduation requirements as well as the following:

1. Earn in residence at least 25% of the credit hours offered in fulfillment of degree requirements, exclusive of non-traditional credit, such as credit by examination or advanced placement credit.
2. Complete the final 15 credit hours at McNeese. Any exceptions must have the written approval of the appropriate department head and dean. This requirement is automatically waived for all active-duty service members as well as reservists and National Guardsmen on active duty.
3. For active-duty service members enrolled in undergraduate degrees, McNeese limits academic residency to no more than 25% of degree credit hour requirements. Academic residency can be completed at any time while active-duty service members are enrolled. Reservists and National Guardsmen on active duty are covered in the same manner.
4. Courses taken for graduate credit cannot be used to satisfy undergraduate degree requirements.

Baccalaureate Degree Requirements

Candidates for a baccalaureate degree must fulfill the general graduation requirements as well as the following:

1. Earn a minimum of 40 credit hours in courses numbered 300 or above.
2. Earn a minimum of 12 credit hours in courses numbered 300 or above required for the major. Six credit hours of these courses must be earned in residence at McNeese.
3. Earn in residence at least 25% of the credit hours offered in fulfillment of degree requirements, exclusive of non-traditional credit, such as credit by examination or advanced placement credit.
4. Complete the final 30 credit hours at McNeese. Any exceptions must have the written approval of the appropriate department head and dean. This requirement is automatically waived for all active-duty service members as well as reservists and National Guardsmen on active duty.
5. For active-duty service members enrolled in undergraduate degrees, McNeese limits academic residency to no more than 25% of degree credit hour requirements. Academic residency can be completed at any time while active-duty service members are enrolled. Reservists and National Guardsmen on active duty are covered in the same manner.
6. Courses taken for graduate credit cannot be used to satisfy undergraduate degree requirements, unless enrolled in a dual degree (baccalaureate + master’s) program.

Dual Degrees (Baccalaureate + Master’s)

1. A dual (or combined) degree program is a formal plan of study for completing both a baccalaureate degree and a master’s degree at an accelerated pace.
2. Dual degree programs are established through the University’s curriculum and course development process.
3. Course and degree requirements for the dual degree program must be the same as for the separate and distinct baccalaureate and master’s degree programs.
4. The dual degree program should total 150 credit hours or more. Exceptions to this requirement may only be made with appropriate justification and approval of the Undergraduate Curriculum Committee, the Graduate Council, and the Academic Advisory Council.
5. Up to 12 graduate credit hours can be earned during the final 30 credit hours of the baccalaureate degree.
6. Up to six graduate credit hours can be used to satisfy both baccalaureate and master’s degree requirements, provided grades of C or better are earned.
   1. Academic programs can set higher grade requirements.
7. Acceptance of a student into a dual degree program constitutes acceptance into Graduate School.
8. To apply for acceptance into a dual degree program, a student must:
   1. Have an overall undergraduate GPA of 3.2 or higher;
   2. Meet all requirements set forth by the academic department, which may include, but are not limited to, a higher GPA, GRE scores, letters of recommendation, and essays or writing samples; and
   3. Submit a completed dual degree program application form to the academic department, once 60 credit hours have been earned toward the baccalaureate degree.
9. Once accepted into a dual degree program, a student:
   1. Can enroll in up to 12 graduate credit hours during the final 30 credit hours of the baccalaureate degree;
   2. Must graduate with the baccalaureate degree once all requirements for that degree are met;
   3. Is classified as an undergraduate student and is charged undergraduate tuition and fees until the baccalaureate degree is awarded;
   4. Is classified as a graduate student and is charged graduate tuition and fees after the baccalaureate degree is awarded;
   5. Can continue enrolling in graduate coursework provided an overall graduate GPA of 3.0 and an overall undergraduate GPA of 3.2 are maintained; and
   6. Is not required to complete a graduate application for admission to the master’s degree program provided enrollment after the awarding of the baccalaureate degree is continuous during fall and spring semesters.
10. Eligibility for financial assistance is based on the level of the student and course level, and financial assistance does not typically cover graduate-level courses taken by undergraduate students or vice versa. Students are encouraged to discuss their financial assistance eligibility with Student Central prior to applying for a dual degree program.

Minors

1. A minor is part of a baccalaureate degree program which is comprised of a specified group of courses in a particular discipline or field, consisting of 18-27 credit hours with a minimum of six credit hours at the 300-level or above. A grade of C or better must be earned in each course applied to the minor. Twenty-five percent of the credit hours required for the minor must be earned at McNeese.
2. Minors may be offered in various departments. Some departments may have academic requirements that must be met prior to declaring a minor in a specific discipline.
3. Students interested in completing one or more minors should consult their advisor. Additional counsel should be sought from the department offering the minor. Students are encouraged to seek advice and information about potential areas of study early in their academic planning.
4. A student must earn a minimum of 30 credit hours before declaring a minor; however, minors should be declared prior to completing 90 credit hours.
5. Courses constituting a minor may be used to satisfy the requirements of the baccalaureate degree program.
6. Requirements for a minor must be approved by the department head and the dean of the college offering the minor. Any substitutions for courses in a minor must be approved in advance by the department head and the dean of the college offering the minor.
7. All requirements for minors must be completed before graduation. A minor will be posted on the academic transcript when the degree is completed. Once the baccalaureate degree is awarded, a minor cannot be added.
8. A minor cannot be earned in an area of study in which the student has already earned a baccalaureate degree or double major.

Undergraduate Certificate Requirements

Candidates for an undergraduate certificate (UC) must fulfill the following requirements:

1. Have a minimum GPA of 2.0 on all courses credited toward the certificate.
2. Earn at least 33% of the total credit hours required for the UC at McNeese.

Students completing a UC shall receive an appropriate diploma, and the awarding of the certificate will be noted on the academic transcript. Students receiving a UC do not participate in commencement and are not listed in the commencement program.

Post-Baccalaureate Certificate Requirements

Candidates for a post-baccalaureate certificate (PBC) must fulfill the following requirements:

1. Have a minimum GPA of 2.0 on all courses credited toward the certificate. For an initial teacher certification PBC, have a minimum GPA of 3.0 on all courses credited toward the certificate.
2. Earn at least 33% of the total credit hours required for the PBC at McNeese. For a PBC in a teacher education discipline, earn at least 12 of the total credit hours required for the PBC at McNeese.

While PBC curricula are comprised of undergraduate coursework, an academic department may substitute previously completed graduate coursework for undergraduate PBC requirements.

Students completing a PBC shall receive an appropriate diploma, and the awarding of the certificate will be noted on the academic transcript. Students receiving a PBC do not participate in commencement and are not listed in the commencement program.

Additional Degree, Majors, and Concentrations

Additional Degree

1. To receive a second baccalaureate degree, a student must earn an additional 30 credit hours and 60 quality points beyond the first baccalaureate degree and meet all requirements for the second baccalaureate degree. The second baccalaureate degree cannot be earned in an area of study in which the student has previously earned a baccalaureate degree or double major.
2. To receive a second associate degree, a student must earn an additional 15 credit hours and 30 quality points beyond the first associate degree and meet all requirements for the second associate degree. The second associate degree cannot be earned in an area of study in which the student has previously earned an associate degree, baccalaureate degree, or double major.
3. Courses taken for graduate credit cannot be used to satisfy undergraduate degree requirements, unless enrolled in a dual degree (baccalaureate + master’s) program.

Additional Major

1. Requirements for an additional, or double, major, consisting of at least 30 credit hours, must be approved by the department head and the dean of the college of the appropriate academic curriculum.
2. Any substitutions for courses in a double major degree plan must be approved in advance by the department head and the dean of the college of the appropriate academic curriculum.
3. All requirements for a double major must be completed prior to graduation. A double major will be posted on the academic transcript when the degree is completed. Once the degree is awarded, a double major cannot be added.

Additional Concentration

1. A student interested in completing more than one concentration within the major should consult their academic advisor and complete the appropriate paperwork.
2. All requirements for an additional concentration must be completed prior to graduation. An additional concentration will be posted on the academic transcript when the degree is completed. Once the degree is awarded, an additional concentration cannot be added.
3. Once a student has earned a degree in a specific major, the student cannot receive the same degree and major, even if the intent is to earn an additional concentration.